Fleet Administrative Clerk

Status: Full-Time | Non-Exempt

Join the Team That Keeps Traffic Moving!

At FC Traffic Control, Inc., we’re more than just signs and cones — we’re the frontline of safe, efficient work zones across construction, public works, and emergency services. As our company continues to grow and our fleet expands, we’re looking for a sharp, detail-driven Fleet Administrative Assistant to keep things running smoothly behind the scenes.

If you love organizing, thrive in fast-paced environments, and enjoy being the hub that connects departments, this is your opportunity to step into a role that truly drives impact.

What You’ll Do

You’ll be the go-to expert in managing the heartbeat of our fleet — our vehicles, equipment, tools, and records. From keeping us compliant to helping dispatch stay on track, you’ll juggle data, logistics, and team coordination with confidence.

Core Responsibilities

• Maintain detailed records of all vehicles and equipment — including VINs, insurance, GPS tracking, and inspection reports.
• Monitor vehicle usage, mileage, assignments, and fuel consumption across the fleet.
• Ensure all vehicles and assets meet FMCSA, DOT, and OSHA compliance standards.
• Support dispatch with real-time vehicle availability and location data.
• Manage vehicle registrations, renewals, and title processing.
• Oversee insurance documents and coordinate claims or renewals.
• Track warranties, repairs, maintenance schedules, and service intervals.
• Utilize software like Power BI Fleet Management System and Spireon to stay ahead of diagnostics, costs, and performance metrics.
• Generate audit-ready reports and cost analyses for fleet operations.
• Track inventory of fleet tools, safety equipment, fuel cards, and mechanic tools.
• Ensure accurate documentation of asset mileage, location, and usage.
• Schedule interviews for department-related staffing needs.
• Manage invoice approvals and asset assignments in NetSuite, including depreciation and expense logging.

What We’re Looking For

Required Skills & Experience

• High school diploma or equivalent; associate degree preferred
• 2+ years of experience in fleet, logistics, or administrative support.
• Tech-savvy with Microsoft Office and fleet management tools.
• Exceptional organizational, communication, and multitasking skills.
• Familiarity with compliance regulations (DOT/FMCSA/OSHA preferred).

Preferred Extras

• Experience in construction, utilities, or traffic control industries.
• Proficiency with GPS tracking systems and maintenance software.
• Valid driver's license with a clean driving record.

Work Environment & Perks

• Office-based with occasional field checks and DMV runs.
• Fast-moving, high-energy team culture with shifting priorities — you’ll never be bored.
• Be part of a growing company where your work has visible, meaningful impact.

Why You’ll Love Working Here

At FC Traffic Control, your hard work and hustle won’t go unnoticed. We offer room to grow, a chance to lead from within, and the kind of team spirit you can count on. This is more than a job — it’s a career with purpose.

Benefits Include:

• Paid Time Off and 7 major holidays off.
• Health Benefits after 60 days.
• 401(k) eligibility after 1 year.
• Exclusive travel and entertainment perks.
• A company culture that values teamwork, grit, and positive attitudes.